MatchPlay Pro AI — Feature Reference Document

MatchPlay Pro AI

Complete Feature Reference

A comprehensive guide to all features available on the MatchPlay Pro AI platform, organised into Public-Facing features (visible to all visitors) and Admin / Management features (accessible to league administrators).

📋 73 Public Features⚙️ 162 Admin Features📅 Updated: September 2026

🌐

Part 1: Public-Facing Features

Visible to all visitors — no login required

🏠 Home Page

Hero Banner— Full-width customisable header image with league name, tagline, and call-to-action buttons. Supports dark overlay toggle for text readability.

Live Standings Widget— At-a-glance league table showing top teams per division with points, wins, and position.

Recent Results— Scrolling ticker of the latest completed match results with scores.

Upcoming Fixtures— Next scheduled matches displayed with date, time, teams, and venue.

News & Announcements— Latest published news articles and admin announcements shown on the homepage.

Player of the Week— Highlighted standout player based on recent performance.

Quick Navigation Cards— Visual shortcut cards linking to Fixtures, Results, Standings, Players, and Teams.

Active Polls & Surveys— Embedded community polls and surveys visible to all visitors.

📅 Fixtures

Full Fixture List— All scheduled matches displayed with date, time, home and away teams, division, and venue. Filterable by division and season.

Fixture Status Badges— Visual status labels: Scheduled, In Progress, Completed, Postponed, Cancelled.

Postponement Information— Postponed matches display the reason and original date.

Cup Week Indicators— Fixtures marked as Cup Week or Bye Week are clearly labelled.

📊 Results

Full Results List— All completed matches with scores displayed, filterable by division and date range.

Match Card Viewer— Click any result to view the full detailed match card with individual game scores, player names, and set scores.

Social Share— Share match results as images or links directly to WhatsApp, Facebook, Twitter, and other platforms. Includes league name and sponsor link.

Print Match Card— Print-optimised match card layout for physical records.

Download Match Card Image— Download a branded result card image for social media.

🏆 Standings

Division League Tables— Full standings per division showing: Position, Team Name, Played, Won, Drawn, Lost, Games For, Games Against, Points.

Multi-Division Support— Tab or dropdown selector to switch between multiple divisions.

Form Guide— Last 5 match results (W/D/L) displayed per team.

Promotion / Relegation Zones— Visual highlighting of promotion and relegation positions.

👥 Players

Player Directory— Searchable and filterable list of all registered players with stats.

Player Profile Page— Individual player pages showing: name, team, club, skill level, match statistics, win rate, games won/lost, ranking points, and form.

Player Rankings— ELO-style ranking table showing players ranked by points within divisions and overall.

Configurable Stats Display— Admin can control which statistics are publicly visible on player profiles.

🏅 Teams

Teams Directory— All teams listed with club, division, captain name, and league position.

Team Profile Page— Dedicated team pages showing: logo, banner, captain, division, stats (played/won/win rate/points), full player roster, fixtures, and team chat.

Team Chat— Real-time messaging wall for team members. Supports text, image, and file sharing. Reply, edit, and delete messages.

PWA Install Prompt— Teams can install their team page as a mobile app shortcut on their home screen.

🏢 Clubs

Club Directory— All clubs listed with contact info, location, and number of teams.

Club Profile Page— Club pages with logo, banner, news feed, events, gallery, chat, documents, and contact form.

Club News— Club-specific news articles and announcements visible on the club profile.

Club Events— Upcoming events hosted by the club.

Club Gallery— Photo gallery managed by the club.

Club Chat— Public message wall for club members and visitors.

Club Contact Form— Enquiry form to contact the club directly.

🏟️ Tournaments

Tournament Listings— All upcoming and past tournaments displayed with status, dates, venue, entry fee, and registration deadlines.

Tournament Detail Page— Full tournament page with categories, draw format, results, and bracket.

Public Registration— Online registration form for players/teams to enter tournaments directly.

Live Bracket View— Real-time knockout bracket display showing current round results.

Group Stage Results— Group stage tables and match results for round-robin tournaments.

Multi-Phase Tournament View— Public-facing view for multi-phase league events showing Phase 1 group standings and Phase 2 tier results night by night.

📰 News & Events

News Feed— All published news articles displayed with images, headlines, and publish dates.

News Detail Page— Full article view with rich text, images, and related articles.

Events Calendar— Upcoming league events, socials, and competitions.

📋 Message Board

Community Message Board— Public noticeboard for players to post: Player Wanted, Team Wanted, For Sale, General, and Announcement categories.

Post Expiry— Posts can have an optional expiry date after which they are automatically hidden.

Admin Pins— Admins can pin important posts to the top of the board.

📄 Documents

Public Document Library— Downloadable documents such as rules, handbooks, forms, and policies published by the league.

🖼️ Gallery

Photo & Video Gallery— Public gallery showcasing league photos and video content, organised by category with featured item support.

ℹ️ Information Pages

Information Categories & Pages— Admin-created information categories (e.g. Useful Contacts, Club Directory) with rich HTML sub-pages — a fully custom public information portal.

📰 AI Reports

AI Match Reports— Auto-generated sports journalism-style match reports based on completed fixture data. Published to the website and optionally emailed to captains.

AI Standings Reports— Weekly league standings reports written by AI, deriving the current week number from actual fixture data and highlighting table battles, form runs, and season storylines.

📅 Meeting Minutes

Public Meeting Minutes— Published committee meeting minutes visible to league members, showing date, attendees, and approved minutes content.

⭐ Sponsor Promo Pages

Dedicated Sponsor Pages— Full promotional microsite pages for league sponsors, including hero image, about text, promotions/offers, gallery, and contact details.

League Sponsors Directory— Public page listing all active sponsors with links to their individual promo pages.

📣 Advertising

Sponsor Banners— Sponsor advertisements displayed across key pages: homepage, fixtures, results, player profiles, and team profiles.

Advertising Packages Page— Public page listing available sponsorship packages with pricing and placement details.

Sponsor Enquiry Form— Interested sponsors can submit enquiries directly from the advertising page.

📜 League Rules

Public League Rules Page— Dedicated public page displaying the full league rules in rich text format. Managed by the admin via the League Rules Editor.

📬 Contact & About

Contact Page— League contact details, venue map, opening hours, and enquiry form.

About Page— League history, mission, and committee member profiles.

Venue Map— Interactive map showing the league's primary venue location.

⚖️ Legal

Terms & Conditions— League terms and conditions page.

📲 PWA / Mobile App

Install as App— The entire league website can be installed as a Progressive Web App (PWA) on any mobile or desktop device — no app store required.

Offline Support— Core pages remain accessible when offline after the first visit.

Branded Home Screen Icon— The installed app uses the league logo as the home screen icon.

🔐 Player / Member Login

Magic Link Login— Players log in via a secure email magic link — no password required.

My Profile— Logged-in players can view and update their own profile details.

Captain's Dashboard— Team captains access a dedicated dashboard to view fixtures, submit match results, and manage their team.

🗳️ Polls & Surveys

Community Polls— Voting polls visible to all visitors with real-time result charts.

Surveys— Multi-question surveys players can complete online. Results visible to admins.

⚙️

Part 2: Admin & Management Features

Accessible to league administrators only

⚡ Quick Start & Setup

Instant League Creation— Create a new league in minutes with the guided Instant Signup wizard — choose sport, set branding, and go live.

Onboarding Wizard— Step-by-step setup guide walking through: league settings, divisions, teams, players, and fixtures.

Getting Started Guide— Detailed admin guide on all platform features and recommended setup order.

⚙️ League Settings

Organisation Details— Set league name, tagline, sport type, description, logo, hero image, and brand colours.

Scoring System— Configure points per win/draw, sets per match, points per set, and whether doubles are included.

Match Format Presets— Choose from pre-built match formats: 1v1, 2v2 Doubles, 3v3 6-match, ETTA Standard, New Swaythling, and more.

Registration Settings— Enable/disable player and team registration, set fees, require admin approval, and add payment instructions.

Venue Details— Set venue name, address, postcode, and map coordinates.

Committee Contacts— Add committee member details (Chairman, Secretary, Media Manager, etc.) displayed in the footer and about page.

Public Stats Config— Control which player statistics are visible to the public.

League URL Slug— Set a custom URL slug (e.g. westwilts) so the league loads at westwilts.ttleagueapp.com.

Master Admin Emails— Define a list of email addresses with full master admin access.

📂 Season Manager

Multi-Season Support— Create and manage multiple seasons. Assign teams, players, divisions, and fixtures to specific seasons.

Season Rollover— Roll over to a new season with automated team/player archiving and fresh stat resets.

Season Simulator— Simulate a full season to preview expected standings and results before it begins.

Season Archive Tool— Archive a completed season: stamp honours, reset team/player stats, and cancel remaining fixtures. All historical data preserved.

🗂️ Divisions Manager

Create & Edit Divisions— Add divisions with name, match format, scoring rules, and display order.

Division Format Settings— Per-division: sets per match, points per set, match format preset, handicap type, and scoring option.

Standings Management— View and adjust division standings. Manually correct points, games for/against if needed.

Fixture Generator— Auto-generate a full round-robin fixture list for a division based on its teams.

Fixture Calendar Manager— Drag-and-drop fixture scheduling with match week assignment.

Fixture Importer— Import fixtures from a CSV or text-paste.

👥 Players Hub

Player List & Search— Full paginated list of all players with search, filter by team/division/status, and bulk actions.

Add / Edit Players— Manual player creation and editing with all profile fields.

Bulk Player Import— Paste or upload a list of players (name, email, team) to batch-create player records.

Player Status Management— Set players as Active, Inactive, Transferred, or Pending Email.

Governing Body ID— Record external membership IDs, membership type, and expiry dates.

Handicap Management— Set and manage individual player handicap ratings with automatic post-match adjustments.

Handicap History— Full audit log of every handicap change per player — shows old/new value, match result, opponent, and whether it was auto or manually adjusted.

Sub-Appearances Tracking— Track when players step up, across, or down to play for other teams within the same club. Direction (up/across/down) recorded per appearance.

Initial Ranking Points— Set starting ELO ranking points per player for a fresh season.

Player Stats Recalculation— Recalculate all player stats (wins, losses, games, ranking) from match card data.

Membership Dashboard— Overview of all player memberships showing governing body IDs, membership types, expiry dates, and status. Highlights expiring and expired memberships with automated expiry alert emails.

🏅 Teams Hub

Team List & Search— Full list of all teams with division, club, captain, and status filters.

Add / Edit Teams— Create and edit teams with name, captain email, club, division, home venue, playing night/time, logo, and banner.

Bulk Division Assignment— Assign multiple teams to a division in one action.

Captain Sync— Automatically create a player record for the team captain when a team is created.

CSV Export— Export the full team list to CSV.

Print Captain Contacts— Print a formatted list of all captain names and email addresses.

🏢 Clubs Hub

Club Management— Create, edit, and delete clubs. Assign teams to clubs.

Club News Management— Post and manage club-specific news and announcements.

Club Events— Create and manage club-hosted events.

Club Gallery— Upload and manage photos for the club gallery.

Club Documents— Upload documents accessible from the club profile.

Club Private Messaging— Send private messages between club officials and players.

Club Contact Inbox— View and manage enquiries submitted via the club contact form.

📅 Fixtures Hub

Full Fixture Management— View, add, edit, and delete fixtures. Filter by division, status, and week number.

Manual Score Entry— Enter match scores directly from the admin fixture list.

Postpone / Cancel Fixtures— Mark fixtures as postponed or cancelled with a reason. Original date is preserved.

Drag & Drop Reorder— Reorder fixtures within a week using drag-and-drop.

Add Fixture Here— Insert a new fixture between existing ones at any position in the schedule.

Cup Week Markers— Mark weeks as Cup Week or Bye Week in the fixture list.

Auto Stats Calculation— Automatically calculate and apply player and team stats after each completed fixture.

Scorecard Inbox— Central inbox for reviewing all match cards submitted by captains, with approve/reject workflow.

AI Scorecard Scanner— Captains can upload a photo of a paper scorecard; AI extracts the scores automatically.

Export Fixtures— Export fixture list to CSV.

Print Match Cards— Generate and print blank match cards for all fixtures in a division.

Smart Paste Fixture Import— Paste fixture data directly from a spreadsheet. Intelligent column mapping auto-detects Week No, Date, Home Team, Away Team, and Venue. New fixtures are automatically inserted in chronological week order.

Constrained Fixture Scheduler— Advanced AI-assisted fixture generation that respects team constraints such as home night preferences, bye weeks, and division balance.

Match Card Template Designer— Visual builder for creating custom match card templates. Define rubber order, player counts, doubles format, and scoring rules. Templates can be assigned per division.

🎯 Captain's Dashboard

Captain Login— Team captains log in via email magic link and access their own dashboard.

Fixture Overview— Captains see their upcoming, pending, and completed matches in one view.

Digital Match Card Entry— Captains enter match results online: select players, enter set-by-set scores, confirm doubles.

Photo Scorecard Upload— Captains can upload a photo of the physical scorecard as evidence.

AI Score Extraction— AI reads uploaded scorecard photos and pre-fills the digital match card.

Captain Confirmation— Both home and away captains must confirm the result before it is submitted for admin approval.

Submission Deadline— Configurable deadline for captains to submit results after match day.

🏆 Cup Manager

Create Cup Competitions— Set up knockout or league cup competitions with entry types (team, player, pairs).

Manage Entries— View and manage all cup entries. Confirm, withdraw, or disqualify participants.

Cup Draw— Generate cup draws automatically or manually.

Cup Match Management— Record cup match results round by round.

Cup Fixtures in Schedule— Cup week placeholders appear in the main fixture list so captains are notified.

🏅 Tournament Manager

Create Tournaments— Create tournaments of types: League Cup, Championship, Standalone, Charity, Sponsored, or Open.

Multi-Category Events— Add multiple categories per tournament (e.g. Men's Singles, Women's Doubles, Veteran's) with separate draws.

Registration Management— View all entries per category. Confirm, withdraw, or manage payment status.

Draw Generation— Auto-generate knockout or round-robin draws with optional seeding.

Live Scoring— Enter match scores live with the Tournament Event Runner.

Results & Brackets— View and share live tournament brackets and results.

Custom Registration Form— Add custom fields to the public registration form (text, select, checkbox, etc.).

Sponsor Integration— Add title sponsor and supporting sponsors to tournament pages.

🏆 Multi-Phase Tournament Manager

Multi-Phase Event Setup— Create multi-night league events with two distinct phases: Phase 1 (group stage round-robin) and Phase 2 (tiered finals). Configure tables, player counts, groups, and match format.

Night Schedule Builder— Define a full night-by-night event schedule with dates, times, phase assignments, and group activity. Supports up to 8+ event nights.

Phase 2 Tier Configuration— Create multiple Phase 2 tiers (e.g. Premier, Championship, Plate) with configurable player counts and night ranges. Supports any number of tiers beyond the legacy 2-tier model.

Participant Manager— Manage all registered participants: assign Phase 1 groups (A–H), track seeding, and monitor status (registered/confirmed/withdrawn).

Group Stage Scoring— Enter and track all Phase 1 match results with live group standings per night. Auto-calculates wins, losses, games won/lost, and ranking points.

Phase 2 Auto-Seeding— Automatically assign players to Phase 2 tiers based on Phase 1 group standings. Button-driven promotion/relegation seeding.

Phase 2 Match Entry— Enter Phase 2 match scores per tier with full game-by-game scoring. Supports all configured tiers simultaneously.

Tournament Appearance Ledger— Track player attendance per event night. Mark check-ins, record per-night match fees, log payments, and view individual player balances. Dual view: venue check-in grid and detailed financial ledger.

Prize Fund Manager— Configure total prize pool and allocate percentages across tiers. Assign payouts per finishing position. Link to final results, track paid/unpaid status per player.

Public Tournament Page— Branded public-facing page for the multi-phase event with hero image, title sponsor, registration link, and night-by-night group/tier results.

Tournament Registration Page— Public online registration form for players to register for the multi-phase event. Collects player name, source league, email, and GDPR consent. Sends automated confirmation email.

Nightly Fee Invoicing— Send automated fee invoice emails to individual players or bulk-send to all outstanding balances directly from the Appearance Ledger.

WhatsApp & Telegram Integration— Connect an AI agent for the tournament so players can interact via WhatsApp or Telegram. Supports tournament-specific greetings and automated responses.

📧 Email Automation

Email Template Library— Pre-built email templates for: fixture reminders, registration confirmation, results, payment requests, broadcasts, and more.

Automated Fixture Reminders— Weekly emails automatically sent to captains listing their upcoming fixtures.

Registration Confirmation Emails— Automatic confirmation emails on player and team registration.

Broadcast Messages— Send custom emails to all players, all captains, or a specific division/team.

Scheduled Notifications— Queue emails to send at a future date and time.

📢 Communication

News Management— Create, edit, publish, and pin league news articles with images and rich text.

Events Management— Create and manage league events visible on the public website.

Message Board Admin— View, approve, pin, and remove public message board posts.

Contact Inbox— Central inbox for all contact form submissions from the public website.

Broadcast Manager— Send bulk email broadcasts to players, captains, or the whole league.

Social Media Manager— Compose and schedule posts for Facebook, Twitter, Instagram, and LinkedIn. Includes AI-generated post drafts from match reports and standings. View post history and manage connected accounts.

AI Reports Manager— Generate, edit, publish, and delete AI-written match and standings reports. Reports automatically determine the correct league week from fixture data. Published reports appear on the public website and are optionally emailed to captains.

About Page Editor— Edit the public About page with rich content, mission statement, history, values, and banner image.

League Rules Editor— Edit the public League Rules page using a rich text editor.

Committee Meetings— Record committee meetings with agenda, attendees, and upload Zoom transcripts. AI automatically generates formal meeting minutes from the transcript and extracts action items.

Gallery Manager— Upload and manage league photos and videos. Set categories, featured items, display order, and publish/unpublish individual items.

Information Manager— Create and manage a fully custom information portal with categories and rich HTML sub-pages (e.g. Useful Contacts, Club Directory, Venue Info).

Sponsor Promo Pages— Create full promotional microsites for league sponsors with hero images, about text, active promotions with discount codes, image gallery, and contact details.

Survey Manager— Create surveys with multiple question types. View responses with charts.

Poll Manager— Create voting polls with real-time result display on the public site.

Document Manager— Upload and manage documents published to the public document library.

💰 League Treasurer

Fee Setup— Configure team registration fees and per-player appearance fees. Apply per-division overrides.

Fee Tracking— View all outstanding team registration and player appearance fee balances.

Payment Recording— Mark fees as paid, partial, or waived. Record payment reference and date.

Payment Requests— Send individual or bulk payment request emails to team captains.

Financial Ledger— Full income and expense ledger with categories, dates, references, payment methods, and receipt uploads.

Budget Manager— Set income and expense budgets per category and compare against actuals in real time.

Bank Reconciliation— Mark ledger entries as reconciled against bank statements.

Financial Reports— Monthly and category summary financial reports with CSV export.

Audit Trail— Full local audit log of all treasurer actions.

Invoice Generator— Generate and print professional invoices for teams.

📣 Advertising Manager

Create Ad Units— Create advertisements with image/HTML banners, link URLs, sponsor names, and placement assignments.

Ad Placements— Place ads on: Homepage, Fixtures, Results, Player Profiles, Team Profiles, Match Cards, and more.

Sponsor Image Library— Central library of uploaded sponsor logos and images for reuse across campaigns.

Advertising Packages— Define named sponsorship packages with pricing, included placements, and descriptions.

Enquiry Inbox— Receive and manage advertising enquiries submitted by potential sponsors.

Revenue Tracking— Track advertising income and payout calculations.

Full Banner Creator— Built-in tool for creating HTML banner ads without design software.

Ad Performance Metrics— Track impressions and clicks per advertisement.

Sponsor Promo Page Manager— Build and manage full promotional microsites per sponsor with hero images, about text, promotions, gallery, and contact details. Toggle publish/unpublish per sponsor.

Ad Revenue Tracker— Track ad spend, league earnings, commission rates, payment status, and next invoice dates per advertiser.

💳 Billing Dashboard

Subscription Overview— View current subscription plan, status, billing cycle, and next billing date.

Player Count Billing— Monthly cost automatically calculated based on number of registered players.

Payment History— View all past payments and invoices.

Upgrade / Cancel— Manage subscription tier directly from the billing dashboard.

📊 Analytics & Reporting

League Analytics Dashboard— Charts and stats for: total matches, results by division, player registrations over time, and top performers.

Visitor Traffic Stats— Track website visitor counts, page views, and most-visited pages.

Registration Management— View all pending and approved registration requests with accept/reject workflow.

🔧 System Tools

Admin Management— Invite and manage admin users. Set admin roles and permissions.

Recalculate Stats— Recalculate all team and player stats from scratch using match card data.

Data Import — Players— Bulk import players from CSV or pasted text. Intelligent mapping of columns.

Data Import — Teams & Divisions— Bulk import teams and divisions from CSV. Creates clubs automatically.

Data Migration Tool— Migrate existing data from external systems into MatchPlay Pro AI.

Match Card Scraper— Scrape historical match cards from external league websites and import them.

Team Position Setup— Manually set initial team positions in the standings table.

Season Rollover— Archive a completed season and prepare a new one with optional data carry-over.

Season Archive Tool— 4-step wizard to lock in final standings, record season honours (champion, runner-up, top player), reset team and player stats to zero, and cancel remaining fixtures — all historical match data is preserved.

Safe Delete / Restore— Soft-delete records with ability to restore from a deleted items log.

📱 Mobile Admin Hub

Mobile-Optimised Admin— Dedicated mobile admin interface for managing the league on the go from any smartphone.

Quick Action Buttons— Fast access to the most common admin tasks from a single mobile screen.

❓ Help & Support

AI Admin Assistant— Conversational AI assistant that guides administrators through every platform feature. Ask questions like 'How do I set up 8 teams in a division?' and receive step-by-step instructions, navigation hints, and task-specific guidance. Maintains full conversation history.

Help Centre— Built-in searchable help articles covering all platform features, organised by category and difficulty.

Support Tickets— Submit and track support requests directly from within the admin panel.

Captain's Guide— Dedicated guide page for team captains explaining how to use the platform.

Ranking Guide— Explanation of how ELO-style ranking points are calculated.

🔒 Security & Permissions

Role-Based Access— Admin and player roles with different permissions. Admins can access all management tools; players can only see their own data.

Row-Level Security— Database-level rules ensure players can only read/write their own records.

Magic Link Authentication— Passwordless login via secure email links — no passwords to manage or leak.

Master Admin Controls— A master admin email has elevated platform-wide access including league creation, deletion, and billing overrides.

MatchPlay Pro AI — Comprehensive Sports League Management Platform

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